Dynamics GP–Notes on Fixed Asset Year End For Versions 2013, 2015, 2016

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Andrea Melroe has posted a great blog about the Fixed Assets Year End Close for 2016. 

Here is the link to her article.  https://community.dynamics.com/gp/b/dynamicsgp/archive/2016/10/27/mdgp-ye-update-2016-fixed-assets,

Andrea posted some valuable information so I have posted part of her blog, below.  You will need to go to the link to finish the article.

Please utilize the information below to ensure a smooth and seamless year-end in Fixed Assets. Enjoy!

Does the Year-End Update include any changes for the Fixed Assets module?

Yes, as usual there are changes to the Luxury Auto Maximum Depreciation Deduction amounts.  Maximum depreciation deduction amounts  for luxury vehicles have been updated for assets placed in service in calendar year 2015 (PATH Act) and 2016 to comply with IRS Guidelines. Click HERE to see the 2016 changes.

Is there any new functionality in Microsoft Dynamics GP 2013, Microsoft Dynamics GP 2015, or Microsoft Dynamics GP 2016 for the  Fixed Assets Year-End Closing (YEC) process?

There is no new functionality this year that will affect Fixed Assets year-end closing processes. However, as a reminder, in Microsoft Dynamics GP 2015, a Fixed Asset Year-End Closing report was added to the year-end close process!! This optional report will print per Book, and show the Asset ID, Description, Cost Basis, YTD depreciation, Accumulated Depreciation, NBV, Placed in Service Date, Depreciated to Date, Quantity, YTD Maintenance, and Status for all assets impacted by the year-end close process.  In a single step, you can close the year and print a status report of all the assets that were affected by the close!! YEAH!!

To view FA fixes included in the 2016 Year-End Update click the appropriate link below:

Click HERE to get the fix list for the Year End Update for Microsoft Dynamics GP 2016 (Includes GP 2016 R2!! – available when released)
Click HERE to get the fix list for the Year End Update for Microsoft Dynamics GP 2015 (available when released)
Click HERE to get the fix list for the Year End Update for for Microsoft Dynamics GP 2013 (available when released)

When should the Year-End close for Fixed Assets be done?

It is recommended to close all books in Fixed Assets after you close Payables Management, but before you close the General Ledger year. 

Below are other key points to remember:

•All assets must be ‘depreciated through’ the last day of the current Fixed Assets year. **This is VERY important** See NOTE below.

•When you close the year in Fixed Assets, you must do it for each ‘Book’ you have set up.

•All ‘Books’ should be closed before you run depreciation for the new year!!

NOTE: The last day of the Fixed Assets year can be confirmed by navigating to the Fixed Assets Calendar Setup window:

Microsoft Dynamics GP 2013 and up: Microsoft Dynamics GP >> Tools >> Setup >> Fixed Assets >> Calendar

Microsoft Dynamics GP 2010 and below: Microsoft Dynamics GP >> Tools >> Utilities >> Fixed Assets >> Calendar

What does the Year End Close Process do and /or affect?

In the Asset General Window:
•The YTD Maintenance amount is cleared from the Expand last Maintenance Date Window.
•The Quantity is copied to the Begin Quantity field in the Expand Quantity Window.

In the Asset Book Window:
•The YTD Depreciation Amount is cleared.
•Cost Basis is copied to Begin Year Cost field.
•Life to Date Depreciation is copied to Begin Reserve field.
•Salvage Value is copied to Begin Salvage field.

In the Book Setup Window:
•The Current Fiscal Year is incremented to the next year.

As I said earlier, you can read the rest of the blog  at this link.  https://community.dynamics.com/gp/b/dynamicsgp/archive/2016/10/27/mdgp-ye-update-2016-fixed-assets

Thanks, Andrea, for the update.

How To End a Hyper-V Virtual Machine that is Stuck

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Have you ever had a Hyper-V virtual server get stuck?  My Hyper-V got stuck and I could not get it to move.  And, I couldn’t stop it or delete it.  I am running Windows 10 Pro Version 1607, so I thought perhaps it was my Windows version. 

I went to Google for help and found this great article at Spiceworks Community https://community.spiceworks.com/how_to/528-killing-ending-a-hyper-v-virtual-machine-that-is-stuckThe article was written in 2009 by Christopher O,  and worked for me today.

He suggests four easy steps.  I have listed his steps and then added my comments. 

1.  Download Process Explorer from Microsoft Sysinternals.  I used this link that is good as of Feb 2016. https://technet.microsoft.com/en-us/sysinternals/bb896653.aspx.  — I had to run as Administrator.  Mark Russinovich wrote the article on  Process Explorer v16.12 which explains what Process Explorer does.  You can use it to solve other issues on .exe files or on DLL files.

2.  Find the GUID for your VM.  Look in the Virtual Machines folder where your VM resides. There should be an XML file and a folder both labelled with the same GUID. Remember or write down at least the first couple and last few characters of the guid – you’re going to need to match this.  —  For me, the beginning and end of my Hyper-V server was 186AFF9D…….137128.

3.  Find the GUID that’s running. Run Process Explorer (you may need to right-click and Run As Administrator if you get Access Denied messages) and look for a bunch of VMWP.EXE files running. Open the properties on one, go to the Image tab, and look under Command Line. As a parameter on the command will be the GUID from the Virtual Machines folder. Keep looking until you find the one with the same GUID!   — This may be a daunting task because so much information comes up.  I used the binoculars to FIND the first part of my server name.  I entered 186AFF9D.

4. Kill it!  After finding it, hit OK to the Properties window, then right-click on that VMWP.EXE and Kill Process! The Virtual Machine should immediately turn off.  — You need to close the find window, and then you should see the VWMP.EXE highlighted.  Right mouse click to select “Kill it”. 

Now, you can go back to your virtual machines directory – mine was under Documents>Virtual Machines – and delete the directory.

Big thanks to Christopher O and Spiceworks!

New Features In Outlook 2016

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Figure 1 – Add-in features for Outlook.com and Outlook 2016, and 2013

Microsoft has been adding new features to Outlook throughout 2016.  In early October, the newest feature was added – Create Events From Email.

Here is what it does:

Outlook can now automatically create events from email messages you receive with flight, hotel, car, or dinner reservations or package delivery and tracking information. No more booking a flight and then adding the flight details to your calendar manually. All events created are marked private, so only you can see them. For more information, see Automatically add travel, restaurant, and package delivery events to your calendar.

In an earlier release, Microsoft added a feature that I really like called, “Use @ to get someone’s attention”.  You can see how to use it in the information below.

If you’d like to get someone’s attention in an email message or a meeting invite, you can type the @ symbol followed by their name in the body of the email message or a meeting invite. If you do, not only will their name be highlighted in the message body or invite details, but Outlook will automatically add them to the To line of the email or meeting invite. For more information, see Use @ to get someone’s attention.

And the best feature is the “Tell Me what you want to do box”.  With the changes, some tasks may now require a bit more explanation or help. 

To use this box,  enter a search for a certain task, function or question you’ll see a wide variety of options. If it’s a quick task Outlook will try to let you take care of it right from the Tell Me pane. If it’s a more complex question, we’ll show you help that we think best matches your needs. Try it out to see how fast you can find what you’re looking for and get things done.

Some of these features will work in Outlook.com as well as in Outlook 2016. 

Don’t forget to check out all of the Outlook Add-Ins that are now available.

Learn More About Microsoft Azure

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Figure 1 – Screen shot focusing on some Azure courses  from https://mva.microsoft.com

What is Azure?

In the mundane world, azure is another name for the colour “blue”.  In the software world, Azure had a different definition.

Microsoft Azure, formerly known as Windows Azure, is Microsoft’s public cloud computing platform. It provides a range of cloud services, including those for compute, analytics, storage and networking. Users can pick and choose from these services to develop and scale new applications, or run existing applications, in the public cloud.  – from http://searchcloudcomputing.techtarget.com/definition/Windows-Azure 

Why Should You Learn About Azure?

If you are a company that is struggling with the expanding hardware requirements for managing in-house accounting systems, CRM  software, and any industry specific hardware along with your web site, email service, and any other software that you have adapted, then Azure should interest you because it reduces the cost of infrastructure for technology.  That is a big statement.  To understand what I mean, start doing some research on all the things that Azure can do.

If you are an IT or Technology professional, then you will want to know how a cloud tool works, what issues may exist, and you will need to understand how the security works.  Cloud service is a rapidly expanding specialty area. 

Where Can You Learn About Azure?

Microsoft has updated the Microsoft Virtual Academy with new courses focusing on Microsoft Azure.  The picture above shows a small sample of the Azure courses.  Currently, MVA has 93 related courses on Azure.  Check them out at https://mva.microsoft.com.

Happy Thanksgiving, Canada

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Today reminds me that I am grateful for all the companies and all the developers that make great software and machines and stuff that I can use to earn a living, do accounting, write blogs, and send emails.  I am also grateful for all the apps, gadgets, cameras, and things that make my life more fun.

And, yes, I am grateful for my family, friends, and for my wonderful husband and our home.

Microsoft Published a Dynamics GP Directory

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                           Figure 1 – comes from oasis.unc.edu – thanks!

In keeping with the policy of making information easier to find, Microsoft Dynamics GP team published a GP Directory Page.

Here is the link:  https://mbs.microsoft.com/customersource/northamerica/GP/learning/documentation/system-requirements/dynamicsgpresource

I think they have done a wonderful job of condensing a lot of information.  I am impressed with these two sections of the directory because they are helpful and they are easy to use.

Microsoft Blogs that you should follow:

On this page:​

​What do you think?  Did they do a great job?