How I Use OneNote

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Figure 1 – My Technology notebook showing multiple sections

Thank you to the folks that have emailed me and asked me how I use OneNote in my daily work. 

I am happy to answer that question.  OneNote has a tiered organizational system that begins with notebooks, and divides the notebook into sections, and then lets you record notes in each section by page.

I have several notebooks.  However, the one that I use the most is my TECHNOLOGY notebook.  You can see how I break down the sections in Figure 1 above.

Below, in Figure 2, is a sample of the section – Dynamics GP – and an illustration of the different pages that I have in that section.

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Figure 2 – Sample of pages from my section on Dynamics GP in OneNote

Everyone will arrange their information differently.  This is the arrangement that works for me.  Why I like OneNote so much is that it is online, and I can pull it up from any of my devices, or from a browser at a client site.  While it is easy to say that one should remember all the things that you have done on a software, I have learned that if you only do something once a year, sometimes you need to go back and look at the steps and rules.  I am often changing my pages because process and steps get updated during the passing of the year, either because the software was updated or because of third party add-ons that change the process.

Why I love working with OneNote

1) With OneNote Clipper, I can take articles or information from the internet and store it until I am ready to clean it up and add it to my notebook.

2)  If I am working on a research project, I can create a notebook for the research, copy it in, and then categorize it, and then wipe it out when I am done.

3) I don’t use them often, but the drawing tools are pretty good and let me create quick work flows or mind maps.

4) I love the fast SEARCH function.

5) The VIEW toolbar lets me pin my OneNote info so it is easy to get at.  See Figure 3.

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Figure 3 – The VIEW Toolbar in OneNote, highlighting the DOCK to DESKTOP feature

As with starting anything new, using OneNote does require some practice and you may not get it right the first time.  I didn’t. The trick is to wipe it out and to start over until you get it right for the way that you work.

More on OneNote

Note: use CTRL+Click to go to sites

OneNote for Beginners
Insert online videos into OneNote 2016 for Windows
New Features Added to OneNote
How To Move from Evernote to OneNote
New Features in OneNote At January 2016

Have You Heard About "Sway" from Microsoft?

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Figure 1 – Microsoft now has a great presentation tool called Sway.  https://sway.com/

I confess!  I love gadgets and I love gadget software.  I really love software that does story telling.  I found this information on SWAY by a happy accident when I was looking for something else.  Now that I have found it, I am enjoying finding out all of the things that one can do with it. 

To start, look at this presentation on the Sway website about the Universe.  https://sway.com/universe_cheatsheet.

The details of Sway are below, thanks to the introduction email from Sway when I signed up.

Check it out and tell me what you think. 

What is Sway?

Sway is a digital storytelling app where you can easily put in ideas, photos, videos, and other multimedia. Just drag and drop your content into Sway, and it will turn them into visually striking creations that will look great on any device.

What do people use Sway for?

All kinds of things! Presentations, newsletters, and travel blogs are some of the most popular ones. We’ve also seen businesses use it for company reports, teachers for interactive lessons, and students for animated projects.

How much does it cost to use Sway?

Sway has a free version that is fully functioning and great to use. It also comes with some premium features exclusively for Office 365 subscribers.

Can I share a Sway or work on it with someone else?

Yes, just send them your Sway’s link. Or if you’re working together, send them an edit link and you can see one another’s updates in real time.

Where Can I find Sway?

You can find the information on Sway at https://sway.com/.  Note that it has lots of templates.  Some of them are below. 

Most of all, go and have fun!

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How To End a Hyper-V Virtual Machine that is Stuck

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Have you ever had a Hyper-V virtual server get stuck?  My Hyper-V got stuck and I could not get it to move.  And, I couldn’t stop it or delete it.  I am running Windows 10 Pro Version 1607, so I thought perhaps it was my Windows version. 

I went to Google for help and found this great article at Spiceworks Community https://community.spiceworks.com/how_to/528-killing-ending-a-hyper-v-virtual-machine-that-is-stuckThe article was written in 2009 by Christopher O,  and worked for me today.

He suggests four easy steps.  I have listed his steps and then added my comments. 

1.  Download Process Explorer from Microsoft Sysinternals.  I used this link that is good as of Feb 2016. https://technet.microsoft.com/en-us/sysinternals/bb896653.aspx.  — I had to run as Administrator.  Mark Russinovich wrote the article on  Process Explorer v16.12 which explains what Process Explorer does.  You can use it to solve other issues on .exe files or on DLL files.

2.  Find the GUID for your VM.  Look in the Virtual Machines folder where your VM resides. There should be an XML file and a folder both labelled with the same GUID. Remember or write down at least the first couple and last few characters of the guid – you’re going to need to match this.  —  For me, the beginning and end of my Hyper-V server was 186AFF9D…….137128.

3.  Find the GUID that’s running. Run Process Explorer (you may need to right-click and Run As Administrator if you get Access Denied messages) and look for a bunch of VMWP.EXE files running. Open the properties on one, go to the Image tab, and look under Command Line. As a parameter on the command will be the GUID from the Virtual Machines folder. Keep looking until you find the one with the same GUID!   — This may be a daunting task because so much information comes up.  I used the binoculars to FIND the first part of my server name.  I entered 186AFF9D.

4. Kill it!  After finding it, hit OK to the Properties window, then right-click on that VMWP.EXE and Kill Process! The Virtual Machine should immediately turn off.  — You need to close the find window, and then you should see the VWMP.EXE highlighted.  Right mouse click to select “Kill it”. 

Now, you can go back to your virtual machines directory – mine was under Documents>Virtual Machines – and delete the directory.

Big thanks to Christopher O and Spiceworks!

"Introducing Microsoft Power BI" and Other Free Books at Microsoft Virtual Academy

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Figure 1 – Some of the books available at Microsoft Virtual Academy

Last week, Microsoft announced that users of the Microsoft Virtual Academy had access to fee books.  There are a lot of books available.  Some of the key titles are:

Introducing Microsoft Power BI
Migrating SQL Server Databases to Azure
Windows 10 IT Pro Essentials Support Secrets

Planning and Preparing for Microsoft SharePoint Hybrid

Introducing Windows Server 2016 Technical Preview

Deploying Windows 10: Automating deployment by using System Center Configuration Manager

You can access the ebooks at https://mva.microsoft.com/ebooks.  You will need to make this a priority because they may only be available for a limited time.

New Features Added to OneNote

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Figure 1 – Graphic from https://www.onenote.com/clipper

As you know, if you read my blog, I am a fan of OneNote.  One of the reasons I am a fan is that in Dynamics NAV, you can send information from NAV to OneNote.

The features that Microsoft  added in July are making me an avid supporter of OneNote.  The first feature is INK EFFECTS.  The feature allows users to jazz up  notes and drawings with new ink effects like rainbow, galaxy, gold and silver to make anything that is  written is more unique and even more fun.

The second feature is OneNote Web Clipper.  The information below comes from https://blogs.office.com/2016/07/21/onenote-july-roundup.

Our OneNote Web Clipper is better than ever. We have a number of new features on our Web Clipper for Chrome, Safari, and IE to give you more control over your screen clippings before you send it into OneNote.

Preview—Ever wonder exactly what was about to show up in OneNote once you clipped? Problem solved! Now all clipping modes—full page, region, article, recipe and product—provide a preview so what you see is what you get.

YouTube and Vimeo support—You can now clip videos from YouTube and Vimeo pages into OneNote.

Highlight text—When you clip an article, product or recipe you can highlight sections of text, and those highlights will be saved to OneNote.

Clip multiple regions in one go—Clip multiple regions of a webpage and save them all in a single OneNote page.

Use your own title—Change the title of your page in the preview window before sending it to OneNote.

Articles your way—Change the font size and type in your article to improve readability before you even clip it to OneNote.

Update to the latest version to see all the new features or download the extension at www.onenote.com/clipper.

I love the web clipper and have it on my Chrome browser.  I use it almost every day to clip and pop information into my OneNote. I use it to keep track of things I think might be good information  in a blog. Smile

Analytical Accounting In Dynamics GP 2016 Changes the Way Users Have Access To AA Codes

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I was excited to see that Microsoft is changing the way permissions are granted for Dynamics GP 2016 Analytical Accounting. 

Cheryl W ‘s wrote a blog in Dynamics GP Support and Services – you can see it here:  https://community.dynamics.com/gp/b/dynamicsgp/archive/2016/06/09/mdgp2016-aa-user-access.

When you check it out, you will see the before and after change that Microsoft has made. 

Thanks for writing this up, Cheryl. 

Well done, Microsoft Dynamics GP team.

More on Open Live Writer

I am a fan of Open Live Writer.  It replaces Microsoft’s Live Writer.  The web site for Open Live Writer has some great tutorials.  You can find them at http://openlivewriter.org/tutorials/.

Open Live Writer Tutorials

If you are a blogger, you may want to check out the ease of using Open Live Writer.

Have a great day!

Details on Learning Tools for OneNote

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Figure 1 – Picture from http://blogs.office.com

The Microsoft Office blogs has more information on OneNote Learning Tools.  You can read more at https://blogs.office.com/2016/01/19/learning-tools-for-onenote-improves-learning-for-all/.

Here is what I consider relevant:

Download the Learning Tools for OneNote public preview version today at onenote.com/learningtools.

We designed reading and writing solutions that leverage what works for people with learning differences and for other users based upon research. We are delivering a mainstream tool that benefits all students; it is a great example of inclusive design because it builds on solutions for people with learning differences but it works for everyone and is non-stigmatizing. This matters for students and educators for a few key reasons:

  1. Our ability to read impacts our ability to learn and our lifelong earning potential.
  2. OneNote is growing, and educators are advocating for OneNote because it helps students get organized and gain their independence.
  3. Most importantly, Microsoft can improve learning outcomes through enhanced reading and writing tools.

Visual Studio 2015 Update Released

Eric Battalio blogged about the Visual Studio 2015 Update 1 this afternoon.  You can see his blog post at this link http://blogs.msdn.com/b/vcblog/archive/2015/12/01/visual-studio-2015-update-1-is-available.aspx.

Here is the shopping list of features that Eric provided.

Thanks, Eric, for making it easy for us to find information!

How To Synch OneDrive Folders and Your Computer

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I use OneDrive to keep track of all those files that I may want to pull up on my computer, iPad, or Samsung Galaxy phone.  You can sign up for OneDrive at https://onedrive.live.com.  I also use it to share files with my family and friends.

You can add folders shared with you to your OneDrive so they sync down to your computer. They’ll look like any other folder, but when you edit files in shared folders the changes will show up to everyone else with permission for that folder.

Here’s how it works:

1 Go to your Shared list on OneDrive.‍com to check if folder(s) have been shared to you with the ability to edit.  If there are none, create a folder and share it with edit permissions to your friends.

2 From the Shared list, select the folder you want to sync and click ‘Add to my OneDrive’.

3  If you have the OneDrive app installed on your PC or Mac, the folder will also sync down unless you have opted to only sync some folders in OneDrive settings.

4  The folder will also be accessible from your main OneDrive folder on OneDrive‍.com and on the OneDrive mobile app, if you have it installed.

You can sync shared folders on Windows 10, Windows 7 and Mac.